Ghosted Privacy Policy

Last updated: August 13, 2026

Ghosted (mobile app) and GhostedHub (ghostedhub.com, web) are job-application tracking products published by Jacob Brower, operating as Reserate ("we," "us"). They're separate apps with separate accounts, and you can use either on its own — but you can also connect your Ghosted account to GhostedHub to see the same applications there. This policy explains what information each product collects, how it's used, and who it's shared with. Where a practice applies to only one product, it's labeled Ghosted or GhostedHub.

What we collect

Account information — your email address, and optionally your name. Ghosted your first and last name are used to sign follow-up drafts you send. GhostedHub your account is created and signed into separately, via Firebase Authentication (email/password, or Google Sign-In for identity only — this does not grant us any access to your Gmail).
Ghosted Gmail data, if you connect Google — Ghosted requests read-only access to Gmail (the gmail.readonly scope) to find job-application-related emails. We only process messages that match application-related signals (e.g. sent from an applicant tracking system, or containing application/interview/rejection language) — we do not read or store the rest of your inbox. GhostedHub never requests this scope and has no direct access to your Gmail.
Ghosted Outlook/Microsoft 365 data, if you connect Outlook instead of Google — same purpose and same read-only scope as Gmail above, requested via Microsoft Graph (the Mail.Read scope) rather than Google's API. Connecting Outlook is mutually exclusive with connecting Google — only one mailbox is synced at a time.
Application data — company name, job title, application status, and relevant dates. Ghosted this is extracted directly from the Gmail messages above. GhostedHub if you connect your Ghosted account, we receive this same data — already extracted — from Ghosted's servers on your behalf, so it can appear on your GhostedHub dashboard too. GhostedHub does not process your email itself to produce it.
Ghosted Email metadata — sender, subject line, and received date of the specific emails matched to an application, kept as an audit trail so you can see what drove a status change.
GhostedHub Interview email subject lines, if you connect your Ghosted account — to power interview reminders on your GhostedHub dashboard, we read the subject lines and received dates of interview-related emails already synced from your Ghosted account (not your raw inbox) to identify a likely interview date and time.
Ghosted Subscription and purchase status — if you subscribe to Ghosted Pro or purchase the export unlock, our payment provider (Google Play Billing, via RevenueCat) shares your subscription/purchase status with us. We do not receive or store your payment card details. GhostedHub does not currently offer any paid features.
GhostedHub Ghosted account connection — if you connect your Ghosted account, we store which Ghosted account is linked and a security token that lets us fetch your data and trigger a sync on your behalf. We don't receive or store your Google password or Gmail contents directly — that access stays with Ghosted's own servers.

How we use it

To detect and track your job applications and their status.
Ghosted To generate AI-drafted follow-up messages, when you request one — the relevant email trail is sent to our AI provider (Anthropic) to draft the message. We do not use your data to train AI models.
Ghosted To send you an optional weekly digest email summarizing new activity, if you turn that on. (Not yet available on GhostedHub.)
Ghosted To send local notifications on your device when an application appears to have gone quiet (this happens entirely on-device — no data leaves your phone for this feature). (Not yet available on GhostedHub.)
Ghosted To generate PDF exports of your application history, when you request one — this is generated on your device and shared via your device's normal share sheet; it does not pass through our servers.
GhostedHub To automatically sort companies into industries for the Ghosted Intelligence page — a company's name is sent to Anthropic to classify it (e.g. "Software," "Healthcare"). This result is cached and reused for every user; it is not tied to your identity or application.
GhostedHub To identify likely interview dates and times from the subject lines described above, sent to Anthropic, so we can surface upcoming interviews on your dashboard. We do not use your data to train AI models.
Company Insights / Ghosted Intelligence (opt-in only) — if you turn this on, we include your application data in aggregated, anonymized stats about how companies respond to applicants — e.g. response rate, typical time to reply, and how often applications go silent. Only company name, application status, and dates between events are used; we never include your name, email, job title, or any email content. This is off by default, and we hold back a company's stats until enough applicants have contributed data about it to keep any individual's data from being identifiable.

Who we share data with

Anthropic — Ghosted processes email content to classify messages and draft follow-ups. GhostedHub processes company names for industry classification and interview-email subject lines for date/time extraction. In both cases, our API terms with Anthropic prohibit using this data to train models.
Brevo — Ghosted sends the optional weekly digest email on our behalf, if enabled.
Google — Ghosted as the source of your Gmail data, and for Google Sign-In. GhostedHub as an optional sign-in method (identity only, via Firebase Authentication) and as our infrastructure/hosting provider.
Microsoft — Ghosted as the source of your Outlook/Microsoft 365 data, if you connect Outlook instead of Google.
RevenueCat and Google Play Billing — Ghosted process subscription and purchase status.
Ghosted — GhostedHub if you connect your Ghosted account, GhostedHub receives your application data and can trigger a Gmail sync from Ghosted's servers on your behalf. This is a one-way read: GhostedHub does not write back to or modify your Ghosted account or its data.
Other users — if you opt in to Company Insights, anonymized, aggregated data derived from your applications (never your name, email, or identifying details) may be included in company-level stats shown to other users of either product.

We do not sell your data, and we do not share it with advertisers.

Our use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Connecting Ghosted and GhostedHub

Ghosted and GhostedHub are separate accounts with separate data. Connecting your Ghosted account to GhostedHub lets GhostedHub read your existing application data and ask Ghosted to sync — it does not merge the two accounts, and disconnecting (from either product) stops future syncing but does not by itself delete data already copied to GhostedHub. Deleting one account does not delete the other; see below.

Data retention and deletion

We retain your account and application data for as long as your account is active. Ghosted and GhostedHub accounts are deleted separately:

Ghosted app: Settings → Delete Account — deletes immediately. From the web, if you no longer have the app installed, visit our account deletion page and enter your account email — we'll send a confirmation link.
GhostedHub: Settings → Delete Account on ghostedhub.com — deletes immediately, including your connection to any linked Ghosted account. This does not delete or affect your separate Ghosted account.

Disconnecting Google sign-in from Ghosted revokes Ghosted's access to your Gmail, but does not by itself delete application data already synced — use the options above to remove that too.

Security

We use industry-standard measures (encrypted connections, access-controlled infrastructure) to protect your data, but no method of transmission or storage is 100% secure, and we can't guarantee absolute security.

Children's privacy

Ghosted and GhostedHub are not directed at children under 13, and we do not knowingly collect data from them.

Changes to this policy

We may update this policy from time to time. Material changes will be reflected by updating the "Last updated" date above.

Contact us

Questions about this policy or your data: ghosted-support@reserate.com